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Vertical lifts, lektrievers, megastar lifts, NationWideShelving.com is AMERICA’S VERTICAL LIFT SUPERSTORE! Specializing in high-end performance based storage equipment. All of our equipment is available on the GSA contract.
Doing business nationwide, and across North America, no one else has the experience with vertical lifts, that we do, and no one else can match our price or our customer service.
Units must inuclude: Lights
Network cards (boards)
and must be delivered to Hill AFB within two weeks of award.
Dimensions and Weight of file unit: A. Unit Height 119-1/2"; B. Width 102"; C. Depth: Without posting board (counter) is 48-1/4" and with posting board is 59-3/4"; D. Posting Board: extends in Front of unit approximately 11-1/2"; E. Approx. total ship weight 3598 F. Approx. empty weight 2839 lbs; G. System capacity, 1586 linear filing _ inches (LFI) minimum; H. 18 carriers with 88 linear filing inches (LFI) per carrier or other equivalent method;
Electrical Power, Cord and Plug: System shall operate from 120 VAC, single phase, 60 Hz. 20 amp. maximum service. Power cord shall be PVC or vinyl jacket, three wire, nine feet minimum length. Plug shall be polarized. Both cord and plug shall be UL or equivalent listed. 3. Carriers shall be for 12" letter depth media and is at least 12-1/2" deep from inside front lip. Each carrier shall have a minimum of three fixed and six movable sheet metal dividers. Each carrier shall have a minimum weight load of 2.30 lbs. per LFI and a rated load of 200 lbs. of file media per carrier. All carriers will be approximately 11" pitch and shall have a clear working (vertical) height of 10-1/4" minimum. Safety Control System shall be designed to stop the conveyor system if any obstruction exists between the carrier and posting board or access door. These devices shall be a "fail- safe" design. Two separate systems shall be incorporated to provide back- up. Maximum stopping distance of the conveyor system shall not exceed one inch. Safety control systems shall include the following: A. The first safety system shall consist of an infrared source and detector or other approved equivalent device located at both the high and low posting board levels and at the top of the file access security door level. B. The second safety system shall consist of a "floating safety bar" or
other approved equivalent device located at any posting board level and at the top of the file access security
door level. C. The safety design shall at all times
protect the operator with at least two separate safety systems.
D. The file unit shall incorporate an
stop push-button that is within easy
reach of the operator seated at the posting board. E. Should any of the safety systems
described in paragraphs 5.A. and
5.B. activate, the system shall immediately stop its movement and
notify the operator by a LED or equivalent method. F. The System shall inform the
operator as to the nature of the
alarm activation by means of a safety
status display. This panel will be
located on the right concealment
cover or other acceptable location.
The status display shall consist of a
minimum of five or equivalent status
indicators and shall visually warn the operator of the following: 1. safe condition; 2. file access security door; 3. upper and lower safety bar; 4. upper and lower safety eye; and 5. repair and service door. G. Under normal operating conditions, the "normal" light will display green, white or appropriate message. If a safety device activates, the warning light monitoring that particular safety system shall immediately display red or indicate a hazardous condition. The normal light or status indicator shall switch off simultaneously.
H. As soon as the safety system has been corrected, the warning light or indicator shall activate. The normal light or indicator shall display that a safe condition exists and the unit may now be operated.
I. Safety switches shall control the
lower access panel and the right
hand concealment panel to prevent
machine from automatically operating
while these panels are not in place.
6. Control Panel will be located for ease of operator control. The panel will consist
of a labeled index, single or multiple keypad control with illuminated LED or
equivalent to indicate the carrier position or other approved equivalent type read-
out window. If the control panel is recessed into the surface of the posting board, it shall have sufficient depth so as to protect control keys from being inadvertently depressed. 7. Operator Controls. The location of
control shall be within arm's reach when
sitting or standing at the posting board.
At the sitting level, the bottom surface
of the posting board will be approx. 27" from the floor and the top surface is approx. 30" from the floor. The following
controls shall be provided: A. lighted master on/off switch; B. safety status panel, as described
C. key-pad with 0-9 numeric keys or
equivalent straight line index control
pad or other functionally equivalent
D. single control "up" key for manual
operation; E. single control "down" key for manual operation; Commodity Code: 42568 Page 5 of 12 (Emfile.pdf) F. single or multi control "clear" key or
push-button to clear a previous entry; G. the system shall have one program position for each separate carrier; and H. The system may be equipped with a
"supervisory by-pass" control of safety
activation to allow file unit operation
only by authorized personnel.
8. Manual Carrier Positioning:
Means shall be provided to operate manually the drive assembly with a suitable hand crank that is easy to
access from the front of the unit. This manual operation shall be performed from a position to easily view files as
they are rotated. A safety switch shall deactivate the unit if it is being operated
manually without the aid of electrical
power. This device shall be active and in no way shall the machine be made
operable by means of by-passing any or all of the safety devices.
9. Control Circuits shall be microprocessor
logic or equivalent and designed with a and maintenance. The control circuits
will be readily accessible from the front of the unit and as follows:
A. Wiring from the key-pad logic board
and the microprocessor system logic board shall be of the ribbon cable edge connector or equivalent flexible cable harness type for quick and easy
access for maintenance. B. The system key-pad and other major
electronic components will be designed to be easily removed and
replaced using common hand tools.
C. The microprcessor control or system
logic board shall be designed to
provide carriage movement through
Created by DGS/DPS 07/17/1998 Commodity Code: 42568 Page 6 of 12 (Emfile.pdf) the shortest path for bringing carriers to posting level.
10. Posting Board - Adjustable: A. The work surface shall be covered
with high pressure laminate and
posting board shall be easily ad- justable from approximately 29-1/2 to 40 inches in height above the
floor. The adjustable posting board shall utilize a latch or equivalent device that controls two locking pins located in the board assembly to secure the posting board in position. Movement of the board shall be stabilized using a rack and pinion on left and right with an adjustable torsion spring or dual gas cylinders with counter balance or other approved functionally equivalent method. Posting board will have a rounded front edge and no sharp corners for operator safety. entire width of the unit.
C. Full width florescent light
with diffuser shall be provided
above the access opening.
11. Carrier Support, Stabilization and Tracking: All carriers shall be supported
through the use of at least two stabilizing rollers per carrier, one per side, or other approved equivalent method. These rollers shall move within a track system. The track system shall provide efficient and controlled movement of the carriers in
Created by DGS/DPS 07/17/1998 Commodity Code: 42568 Page 7 of 12 (Emfile.pdf) 12. System stop tolerance, shall be + or -0.6"
maximum. 13. Cycle speed, will be seven seconds for one revolution. 14. Sound level will be 60 dB. 15. Mechanical Drive and Guide Component: Vertical Drive Conveyor Chains shall be equal to American Standard No. 40 or 80, 1-in. pitch, tensile strength
14,500 psi., precisely guided throughout
entire travel to eliminate chordal action
and slack and to assure quiet vibration free operation. 16. Conveyor Unbalance: A. The conveyor system shall be
capable of transporting unbalanced _ loads up to 600 lbs. without wear or damage. B. Conveyor shall incorporate an imbalance indicator that visually
warns operator when the total media
weight is not properly distributed
among most of the carriers. Should
the system continue to be operated, a thermal circuit breaker or other equivalent device shall properly protect the motor. 17. Inside height of carrier lip 1/4 in. min.
18. Steel Gauges, Nominal: A. Tracks 12 GA B. Main Column Assembly 12 GA C. Carrier Body 16 GA E. Carrier Ends 16 GA E. Base Spreader Front 11 GA F. Base Spreader Rear 11 GA G. Spreader between Columns 14 GA
H. Covers 18 GA I. Suspension Arms 3/16"x 2" wide or 1/4" x 1-3/4" J. Base Tubes under End Frames Created by DGS/DPS 07/17/1998 Commodity Code: 42568 Page 8 of 12 (Emfile.pdf) 1-1/2"x 3-1/2"x 0.120" wall thickness _________________________________ 19. Security Requirements: A. The entire machine shall be secured _________________________________ by a door with keyed lock, with two _________________________________ keys minimum. _________________________________ B. The file equipment shall have a _________________________________ steel top canopy dust cover and _________________________________ sides to completely seal unit. _________________________________ 20. Steel for fabrication of structural _________________________________ components including items listed in _________________________________ Section 18, as well as covers, shall be _________________________________ ASTM A-366 or other approved _________________________________ equivalent ASTM type. _________________________________ 21. Finish and Color : File system shall be _________________________________ painted with an industrial quality alkyd _________________________________ resin enamel or approved equivalent. _________________________________ Paint shall be a minimum thickness _________________________________ of one mil. All normally exposed _________________________________ painted surfaces shall be properly _________________________________ cleaned and "phosphatized" or _________________________________ equivalent treated before painting. Color _________________________________ of file unit shall be manufacturer's _________________________________ standard blue, gray, beige or brown as _________________________________ selected and approved by the Agency _________________________________ before manufacturing file unit. _________________________________ 22. All interior structural steel that is _________________________________ normally not exposed shall be painted, _________________________________ zinc coated per ASTM A-879 or other _________________________________ approved equivalent method to preclude _________________________________ rust. _________________________________ III. INSTALLATION A. The Contractor shall plan and coordinate the performance of the work with the Agency's Representative, Mr. Kevin Hill or Richard B.Riedel @ (804) 834-3265 or FAX (804) 834-3167, in order to expedite the work so as to cause minimal disturbance to facilities. The Contractor shall notify the Agency's Representative at least seven working days prior to beginning such work. B. Work shall be performed by competent technicians who are employees of the Contractor and familiar with the specific equipment. They shall be supervised by a competent full-time job Created by DGS/DPS 07/17/1998 Commodity Code: 42568 Page 9 of 12 (Emfile.pdf) foreman. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. C. The Agency will provide 120 VAC, 60 Hz, single phase, 20 ampere service to within 60 feet of electromechanical file unit. All work requiring a Contractor's License will be the responsibility of the Agency. D. Installation Location, see drawing, two each to the Administration Building - Room 205, Inmate Records Office, ceiling height nine feet, with sprinklers. E. The Contractor shall perform the described work in accordance with the manufacturer's recommendations and these Specifications. The Contractor shall provide all structural supports, mechanical and electrical connections, and any other incidental items necessary to provide a completely operational system. The Contractor shall pick-up and lawfully dispose of all construction debris off State property at the conclusion of each work day. F. Any damage to existing utilities, equipment or finished surfaces resulting from this work shall be repaired to the Agency's satisfaction at the Contractor's sole expense. G. At the conclusion of the work, the Contractor shall demonstrate to the Agency's Representative that the work is fully operational and in compliance with any applicable codes and these Specifications. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor's sole expense prior to final acceptance of the work. SPECIAL CONDITIONS A. SITE VISIT: Prospective bidders are expected to visit the agency work site and to carefully examine the site of the proposed work, along with all bid documents before submitting a bid. The submission of a bid will be considered as conclusive evidence that the bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work. Arrangements for site visit can be made by contacting , Mr. Kevin Hill or Richard B. Riedel at (804) 834-3265, FAX (804) 834-3167. B. BID SUBMITTAL DATA: Bidders shall state manufacturers and model numbers for each offered product, and shall provide detailed specifications and applicable drawings for each offered product. This is required even if quoting on the exact brand name as shown. The Commonwealth reserves the right to obtain technical data and to request clarifications when deemed necessary. Failure on the part of the Bidder to provide the aforementioned documentation may be cause to declare the bid non-responsive. C. REFERENCES: Bidders shall provide a list of at least three (3) references (preferably local) where similar equipment has been provided. Each reference shall include the name of the organization, the complete mailing address, the name of a contact person and telephone number. Organization Contact Person Location Telephone _1_______________________________________________________________________________ _2_______________________________________________________________________________ _3______________________________________________________________________________ Created by DGS/DPS ( ) 07/17/1998 Commodity Code: 42568 Page 10 of 12 (Emfile.pdf) D. INSURANCE: By signing and submitting a bid or proposal under this solicitation, the bidder or offeror certifies that if awarded the contract, it will have, the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract the Commonwealth reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. WORKER'S COMPENSATION - Statutory requirements and benefits B. EMPLOYERS LIABILITY - $100,000 C. GENERAL LIABILITY - $500,000 combined single limit. The Commonwealth of Virginia is to be named as an additional insured with respect to the services being procured. D. AUTOMOBILE LIABILITY - $500,000 Coverages C. and D. are to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability. E. DELIVERY AND INSTALLATION: The agency expects delivery and complete installation after November 1, 1997 and before opening of Institution and within 30 days of verbal notice by Agency ‘s Business Manager. Bidders shall indicate their firm delivery and complete installation date as follows: __________________________. The completion date may be a factor in making the award. F. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract. G. DRUG FREE WORKPLACE: "The contractor acknowledges and certifies that he understands that the following acts by the Contractor, his employees, and/or agents performing services on state property are prohibited: a. The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and b. Any impairment or incapacitation from the use of alcohol or other drugs (except the use of drugs for legitimate medical purposes). The Contractor further acknowledges and certifies that he understands that a violation of these prohibitions constitutes a breach of contract and may result in default action being taken by the Commonwealth in addition to any criminal penalties that may result from such conduct. H. PARKING: Prior to the Contractor starting work, the Agency will designate an area near the site for the Contractor's employees and others connected with the work to park vehicles. The parking of vehicles shall be restricted to this area. I. DELIVERY AND STORAGE: It shall be the responsibility of the contractor, not the owner, to make all arrangements for delivery, unloading, receiving, security, and storing of materials in the building during installation. Created by DGS/DPS 07/17/1998 Commodity Code: 42568 Page 11 of 12 (Emfile.pdf) J. CONTRACTOR'S TITLE TO MATERIALS: No materials or supplies for the work shall be purchased by the Contractor or by any Subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The Contractor small have clear title to all materials and supplies for which are invoiced for payment. K. ASBESTOS: Whenever and wherever during the course of performing any work under this contract, the Contractor discovers the presence of asbestos or suspects that asbestos is present, he shall stop the work immediately, secure the area, notify the Building Owner and await positive identification of the suspect material. During the downtime in such a case, the Contractor shall not disturb any surrounding surfaces but shall protect the area with suitable dust covers. In the event the Contractor is delayed due to the discovery of asbestos or suspected asbestos, then a mutually agreed extension to time to perform the work shall be allowed the Contractor but without additional compensation due to the time extension. L.. MAINTENANCE MANUALS: The Contractor shall provide three (3) loose-leaf bound operation and maintenance manuals including applicable electrical and mechanical schematics, parts list, and copy of all warranties. M. WARRANTY: Contractor shall provide a warranty for the entire work against defective materials, workmanship and performance for a period of two years from the date of acceptance, excluding vandalism. Contractor hereby agrees to furnish, without cost to the Commonwealth of Virginia, all labor, materials and transportation both ways for replacement of all materials which are found to be defective during the warranty period. Warranty repairs shall be completed within 2 days after oral notification. Repair parts shall be readily available for at least 10 years following the date of acceptance. Manufacturer's warranties which exceed these requirements shall be secured by the Contractor and conveyed to the Commonwealth. N. SECURITY RULES AND REGULATIONS: The Contractor shall be responsible for ensuring that all personnel connected with the work comply with the rules and regulations of the Agency. The Contractor shall maintain proper security and control over all personnel, equipment, tools and materials at all times. The Contractor's equipment and personnel shall be subject to security checks and associated delays therefrom. NOTE: Should the institution be operating when the units are delivered, the Contractor shall comply with the additional following requirements: ADDITIONAL SECURITY REQUIREMENTS: 1. All Contractors employees shall have a valid identification with photograph at all times for identification that is acceptable to the institution. A valid DMV drivers license is acceptable. No persons will be permitted to enter the institution without valid identification. 2. All persons and vehicles entering the prison complex are subject to being searched. 3. All security regulations shall be observed at all times. These will be made known to the Contractor and his representatives by the Institutional Security Chief or his designee, at the point of entrance to the Institution. 4. Anyone bringing any inmate any item such as weapons, tools, food, drink, clothing, cigarette, matches, correspondence, printed or electronic media or assisting inmates to escape, is in violation of State Law and will result in prosecution. 5. There shall be no verbal discussion or physical contact between a Contractor's employees and inmates. 6. No weapon, alcohol or drugs are allowed on State property. Drugs used for medication is permitted only as stated herein. 7. Keys shall be removed from all vehicles and other mobile equipment at all times when not in operation. Vehicle doors and tool compartments shall be locked at all times when not in use. Ladders left on vehicles shall be chained and locked at all times. Created by DGS/DPS ( firstname.lastname@example.org ) 07/17/1998 Commodity Code: 42568 Page 12 of 12 (Emfile.pdf) 8. No tools shall be left about the job site unattended. When not in use, all tools and ladders shall be securely locked. 9. Any tools, especially any type of cutting tool, if left unattended will be confiscated. 10. All tools and ladders shall be removed daily from the inside of the Institution. If storage is desired on Institution property, arrangements shall be made with the Security Chief or Director of Buildings & Grounds. 11. Contractors and their representatives are limited to movement to and from and within the immediate area of their work. 12. An Institutional employee will be designated as liaison person between the Contractor and Institution. Unless otherwise stated, this person will be the Department Superintendent for whom the Contractor is performing the service. 13. Agency will provide an escort guard. 14. No vehicle will be permitted to leave the facility until after the daily or routine security check. 15. Each day, Contractor shall provide a tool and equipment list for inventory check at the sally port. 16. Contractor shall remove all tools from facility at the conclusion of each workday. 17. The Agency reserves the right to refuse entrance to anyone who appears, in the Agency's sole judgment, to be under the influence of drugs or alcohol or otherwise is impaired. 18. Food for Contractor's employees may be brought in, provided it is enclosed in a see-through container, wrapped or packaged in a see-through container that will allow for search. 19. Personnel may bring in medication prescribed by a physician; however, they may only bring in a one day's supply. The medication shall be marked, noting the individual's name and type of medication contained. Further, the medication shall be surrendered to and only taken at Master Control. 20. The institution shall have advance notification of names of all personnel who will be utilized. 21. Work vehicles shall be identified by Year, Make, Model, and license number. A list shall be provided to the Agency's Business Manager or transmitted via facsimile to (804) 842-3462 prior to commencing work. 22. Personnel shall not be ex-inmates or relatives of a presently confined inmate. If a situation of this nature should exist, the Chief of Security, Business Manager and Warden shall all be jointly notified immediately of the employee's name, address and relationship by the Contractor, both verbally and by facsimile. 23. Blue denim clothing and attire shall not be allowed and all persons wearing such will not be admitted or permitted on Institution property. Pocketbooks, handbags, or wallets, will be allowed, but shall be subject to search. 24. Other additional security rules and regulations may also be required by the Agency.